Data privacy policy
1. INTRODUCTION
We collect and use your personal data exclusively within the scope of the Data Protection Law of the Federal Republic of Germany. We would like to inform you about the way, extent and purpose your personal data is collected and used below. You can retrieve this information on our website at any time.
2. INFORMATION ABOUT GENERAL DATA STORAGE
2.1 COLLECTION AND PROCESSING OF HTTP LOG DATA
Every time our website is visited and a file is retrieved, our web server collects log information on these activities such as browser type, date and time of the retrieval. This is not personal data. We are thus unable to assign the data collected to a specific natural person.
We only analyse this data for statistical purposes. We do not forward this data to any third party, nor do we link this data to other data. This data is deleted regularly within a week of its statistical evaluation.
2.2 DATA TRANSMISSION AND DATA LOGGING FOR SYSTEM-INTERNAL AND STATISTICAL PURPOSES
Your Internet browser automatically sends data to our web server for technical reasons on accessing our website. This data includes, amongst others, the date and time of access, URL of the referring website, requested file, amount of data sent, browser type and version, operating system and your IP address. This data is stored separately from other data that you enter when using our Internet offer. We are unable to assign this data to a specific person. This data is evaluated for statistical purposes and deleted thereafter.
3. HANDLING OF PERSONAL DATA
3.1. USE OF PERSONAL DATA
We only collect personal data if and to the extent that you knowingly provide us with this information. In particular, we only use this personal data for purposes such as advertising/market research and designing our services if you have given your explicit consent to this.
You are entitled to withdraw your consent at any time.
Information about the purpose of processing is provided at the relevant points on our website and is not subject to subsequent change. The data is only forwarded to third parties without your consent if we are legally obliged to do so.
3.2. DIFFERENTIATION BETWEEN INVENTORY DATA AND USAGE DATA
INVENTORY DATA
Insofar as a contractual relationship is to be established between yourself and us, or provisions of such a contract are to be specified or amended, we will collect and use your personal data to the extent necessary for these purposes. In individual cases, and by order of the competent authorities, we are allowed to provide information about this data (inventory data) to the extent necessary for the purposes of prosecution, averting danger, fulfilling the statutory functions of the Federal Constitution protection agencies or the military counter-intelligence service or for the enforcement of intellectual property rights.
USAGE DATA
We collect and use your personal data to the extent necessary for the use of our Internet service or for accounting purposes (usage data). This includes, in particular, information concerning user identification and information about the period and scope of use of our service. We may create user profiles for the purposes of advertising and market research and in order to adjust our Internet service to customer needs as long as pseudonyms are used. You have the right to object to this use of your data. We may not merge the use profiles with data pertaining to the owner of the pseudonym. In individual cases, and by order of the competent authorities, we are allowed to provide information about this data (usage data) to the extent necessary for the purposes of prosecution, averting danger, fulfilling the statutory functions of the Federal Constitution protection agencies or the military counter-intelligence service or for the enforcement of intellectual property rights.
4. NEWSLETTER
If you want to subscribe to our newsletter, we need not only your e-mail address but also confirmation that you are the owner of the stated e-mail address and consent to receiving the newsletter. This data is only collected for the purpose of sending you the newsletter and documenting our entitlement to do so. We do not forward this data to any third party. You can unsubscribe from the newsletter and withdraw your consent to your email address being stored at any time.
5. USE OF COOKIES
Cookies are data records that are sent from the web server to the user’s web browser and stored there for later retrieval. You control whether cookies are collected or not by configuring your browser settings so that you are informed in advance every time cookies are saved, and they are only saved with your explicit approval.
We only use cookies for the purpose of obtaining information about the use of our website and for statistical purposes.
The data records do not contain any personal information. They are not merged with any personal data you may have provided.
6. USE OF GOOGLE ANALYTICS
This website uses Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses so-called “cookies”. These text files are stored on your computer and enable them to analyse your use of this website. The information on your use of this website that is created by the cookie is usually transmitted to and stored on a Google server in the USA. However, if IP anonymisation is activated on this website, Google abbreviates your IP address before transmission within the member states of the European Union and in other states that are party to the European treaties relating to the European economic area. The full IP address will only be transmitted to a Google server in the USA and abbreviated there in exceptional cases. Google uses this information on behalf of this website’s operator to analyse your use of the website, prepare reports on website activities and provide other services related to website and Internet usage to the website operator. Google will not combine the IP address transmitted by your server with other data within the activities of Google Analytics. You can prevent cookies from being stored on your computer by adjusting your browser software settings; however, if you do so, you may be unable to use all features of this website to their full extent. Furthermore, you can prevent the data generated by the cookies and relating to your use of the website (including your IP address) from being recorded and transmitted to Google and this data from being processed by Google by downloading and installing the plug-in available from the following link (http://tools.google.com/dlpage/gaoptout?hl=de).
Please refer to http://www.google.com/analytics/terms/de.html and/or https://www.google.de/intl/de/policies/ for more information about the conditions of use and data protection. Please note that Google Analytics has been extended by the “gat._anonymizeIp();” code on this website to ensure the anonymisation of IP addresses (so-called IP masking).
7. Our social media appearances
Data processing through social networks
We maintain publicly available profiles in social networks. The individual social networks we use can be found below.
Social networks such as Facebook, Google+ etc. can generally analyse your user behaviour comprehensively if you visit their website or a website with integrated social media content (e.g. like buttons or banner ads). When you visit our social media pages, numerous data protection-relevant processing operations are triggered.
In detail: If you are logged in to your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. Under certain circumstances, your personal data may also be recorded if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.
Using the data collected in this way, the operators of the social media portals can create user profiles in which their preferences and interests are stored. This way you can see interest-based advertising inside and outside of your social media presence. If you have an account with the social network, interest-based advertising can be displayed on any device you are logged in to or have logged in to.
Please also note that we cannot retrace all processing operations on the social media portals. Depending on the provider, additional processing operations may therefore be carried out by the operators of the social media portals. Details can be found in the terms of use and privacy policy of the respective social media portals.
Legal basis
Our social media appearances should ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. The analysis processes initiated by the social networks may be based on divergent legal bases to be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 (1) (a) GDPR).
Responsibility and assertion of rights
If you visit one of our social media sites (e.g., Facebook), we, together with the operator of the social media platform, are responsible for the data processing operations triggered during this visit. You can in principle protect your rights (information, correction, deletion, limitation of processing, data portability and complaint) vis-à-vis us as well as vis-à-vis the operator of the respective social media portal (e.g. Facebook).
Please note that despite the shared responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are determined by the company policy of the respective provider.
Storage time
The data collected directly from us via the social media presence will be deleted from our systems as soon as the purpose for their storage lapses, you ask us to delete it, you revoke your consent to the storage or the purpose for the data storage lapses. Stored cookies remain on your device until you delete them. Mandatory statutory provisions – in particular, retention periods – remain unaffected.
We have no control over the storage duration of your data that are stored by the social network operators for their own purposes. For details, please contact the social network operators directly (e.g. in their privacy policy, see below).
Individual social networks
We have a profile on Facebook. The provider is Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. Facebook is certified under the EU-US Privacy Shield.
We have signed an agreement with Facebook on shared responsibility for the processing of data (Controller Addendum). This agreement determines which data processing operations we or Facebook are responsible for when you visit our Facebook Fanpage. This agreement can be viewed at the following link:
https://www.facebook.com/legal/terms/page_controller_addendum
You can customise your advertising settings independently in your user account. Click on the following link and log in:
https://www.facebook.com/settings?tab=ads
Details can be found in the Facebook privacy policy: https://www.facebook.com/about/privacy/
8. RIGHT OF ACCESS
You have the right to request information about your stored data, including the origin and recipient of your data as well as the purpose of data processing at any time. Please send your enquiry by post or by e-mail to the addresses specified below.
This data privacy policy only applies to contents on our servers and does not cover websites linked to our site.
9. VALIDITY
This version has been valid since 29.03.2019.
10. Data Protection Officer
our external data protection officer
Erich Zimmermann
SiMiS – Sicherheit mit System – GmbH
Schwarzwaldstr. 17
68163 Mannheim
Tel.: 0621 / 30696731
mobil: 0160 / 90248450
Fax: 03212 / 3912345
e.zimmermann@simis.org
www.simis.org